Accounts Payable Clerk Interview Questions and Answers

Sample Interview Questions

• Can you walk us through your process for handling an invoice from receipt to payment?

  Purpose: To understand the candidate's workflow and attention to detail.

  Sample answer

  “

  Sure! First, I verify the invoice details, match it with the purchase order, and then enter it into the accounting system. After that, I schedule the payment and ensure it's processed on time.

• How do you prioritize your tasks when you have multiple deadlines?

  Purpose: To gauge the candidate's time management and organizational skills.

  Sample answer

  “

  I prioritize tasks based on their urgency and importance, using a to-do list and calendar reminders to keep track of deadlines.

• What steps do you take to ensure accuracy in your work?

  Purpose: To assess the candidate's attention to detail and accuracy.

  Sample answer

  “

  I double-check all entries, reconcile accounts regularly, and use software tools to catch any discrepancies.

• Which accounting software are you most comfortable using?

  Purpose: To determine the candidate's familiarity with relevant tools.

  Sample answer

  “

  I'm most comfortable using QuickBooks and SAP, but I'm always open to learning new software.

• How do you handle a situation where you find a discrepancy in an invoice?

  Purpose: To evaluate the candidate's problem-solving skills.

  Sample answer

  “

  I would first verify the discrepancy, then contact the vendor for clarification, and make the necessary adjustments after confirming the correct information.

• Can you describe a time when you helped improve a process in your previous role?

  Purpose: To understand the candidate's initiative and ability to improve processes.

  Sample answer

  “

  In my last job, I streamlined the invoice approval process by implementing an electronic approval system, which reduced processing time by 30%.

• ️ How do you stay organized with all the paperwork and digital files? ️

  Purpose: To assess the candidate's organizational skills.

  Sample answer

  “

  I use a combination of physical filing systems and digital folders, ensuring everything is labeled and easy to find. I also back up digital files regularly.

• How do you handle difficult vendors or suppliers?

  Purpose: To evaluate the candidate's communication and conflict resolution skills.

  Sample answer

  “

  I remain calm and professional, listen to their concerns, and work towards a mutually beneficial solution.

• What do you think is the most important skill for an Accounts Payable Clerk to have?

  Purpose: To understand the candidate's perspective on the role.

  Sample answer

  “

  Attention to detail is crucial because even small errors can lead to significant issues down the line.

• How do you ensure compliance with company policies and regulations?

  Purpose: To assess the candidate's knowledge of compliance and regulatory requirements.

  Sample answer

  “

  I stay updated on company policies and relevant regulations, and I make sure to follow all procedures accurately.